REGIONAL DISTRICT
OF
MINUTES OF THE COMMITTEE OF THE WHOLE
MEETING HELD ON TUESDAY, MARCH 8,
2011 AT 7:15 PM
IN THE RDN BOARD CHAMBERS
Present:
Director J. Stanhope Chairperson
Director J. Burnett Electoral Area A
Director G. Rudischer Electoral Area B
Director M. Young Electoral Area C
Director G. Holme Electoral Area E
Director L. Biggemann Electoral Area F
Director D. Bartram Electoral Area H
Director M. Lefebvre City of
Director T. Westbroek Town of
Director J. Ruttan City of Nanaimo
Director B. Holdom City of Nanaimo
Director B. Bestwick City of Nanaimo
Director J. Kipp City of
Director D. Johnstone City of
Director L. Sherry City of
Director M. Unger City of
Also in
Attendance:
C. Mason Chief
Administrative Officer
M. Pearse Senior
Manager, Corporate Administration
N. Avery General
Manager, Finance & Information Services
M. Donnelly A/C General
Manager, Regional & Community Utilities
D. Trudeau General
Manager, Transportation & Solid Waste
P. Thorkelsson General Manager,
Development Services
T. Osborne General
Manager, Recreation & Parks
N. Hewitt Recording
Secretary
CALL TO ORDER
DELEGATIONS
Terry Moore, re
Control of RDN Spending.
Mr. Moore spoke in opposition of the increased fees associated with the
curbside garbage collection.
Rosemary Boanno & Adrian Maas, Vancouver Island Regional Library, re
Construction Financing for Nanaimo North Library.
Ms. Boanno and Mr. Maas
provided a visual and verbal overview of their request to borrow $8,000,000 from
the Municipal Finance Authority on behalf of the Vancouver Island Regional
Library for the reconstruction of the Hammond Bay Road library.
MINUTES
MOVED
Director Holme, SECONDED Director Holdom,
that the minutes of the regular Committee of the Whole
meeting held February 8, 2011 be adopted.
CARRIED
June Parsons, BC
Seniors Game Society, re Invitation to Host BC Seniors Games.
MOVED Director Young, SECONDED Director Johnstone,
that the correspondence from June Parsons of the BC Seniors Game Society be
received.
CARRIED
FINANCE AND INFORMATION SERVICES
FINANCE
Bylaws
No. 1626 & 1627 – Authorize Temporary Borrowing & Issuance of
Securities for Cedar Sewer Large Residential Properties Financing Service.
MOVED Director Burnett,
SECONDED Director Holdom, that "Cedar Sewer Large
Residential Properties Capital Financing Service Security Issuing Bylaw No.
1626, 2011" be introduced and read three times.
CARRIED
MOVED Director Burnett,
SECONDED Director Holdom, that "Cedar Sewer Large
Residential Properties Capital Financing Service Security Issuing Bylaw No.
1626, 2011" be adopted.
CARRIED
MOVED Director Burnett,
SECONDED Director Holdom, that "Cedar Sewer Large
Residential Properties Capital Financing Service Interim Financing Bylaw No.
1627, 2011" be introduced and read three times.
CARRIED
MOVED Director Burnett,
SECONDED Director Holdom, that "Cedar Sewer Large
Residential Properties Capital Financing Service Interim Financing Bylaw No.
1627, 2011" be adopted.
CARRIED
Bylaws No. 1628, 1629, 1630 &
1231.03 – Authorize Borrowing & Issuance
of Securities for Camp Moorecroft Land Acquisition and Increase the
Regional Parks & Trails Service Parcel Tax.
MOVED Director Holme,
SECONDED Director Holdom, that upon completion of the purchase of
the Camp Moorecroft Lands on March 2, 2011, the property legally described as
Lot A, District Lot 110, Nanoose District, Plan 1777 PID 006-884-849 and Lot 1
of District Lots 52 and 110, Nanoose District, Plan 31217 PID 001-170-228 be designated
as a Regional Park.
CARRIED
MOVED Director Holme,
SECONDED Director Holdom, that the Regional Parks parcel tax rate
be set at $11.00 for 2011 and at $12.00 commencing in 2012, and that a review
of the rate be undertaken in conjunction with the 2013 budget.
CARRIED
MOVED Director Holme,
SECONDED Director Holdom, that "Regional Parks and Trails
Service Loan Authorization Bylaw No. 1628, 2011" be introduced, read three
times and be forwarded to the Inspector of Municipalities for approval.
CARRIED
MOVED Director Holme,
SECONDED Director Holdom, that "Regional Parks and Trails
Service Security Issuing Bylaw No. 1629, 2011" be introduced, read three
times and be held for adoption with Bylaw No. 1628.
CARRIED
MOVED Director Holme,
SECONDED Director Holdom, that "Regional Parks and Trails
Service Interim Financing Bylaw No. 1630, 2011" be introduced, read three
times and be held for adoption with Bylaw No. 1628.
CARRIED
MOVED Director Holme,
SECONDED Director Holdom, that "Regional Parks and Trails
Service Amendment Bylaw No, 1231.03, 2011" be introduced, read three times
and be held for adoption with Bylaw No. 1628.
CARRIED
MOVED Director Holme,
SECONDED Director Holdom, that the 2011 to 2015 financial plan be
amended to reflect the Regional Parks parcel tax rates in accordance with the
bylaws attached to this report.
CARRIED
Preliminary Operating Results for Period
Ending December 31, 2010.
MOVED Director Holdom,
SECONDED Director Holme, that the summary report of financial
results for the year ended December 31, 2010 be received for information.
CARRIED
Bylaws No. 1336.08, 1483.05,
1525.03, 1567.02, 1568.02 & 1569.02 - Amend Parcel Tax Rates for Water,
Sewer, Fire Protection and Crime Prevention/Community Justice Services.
MOVED Director Lefebvre,
SECONDED Director Bestwick, that
"Water Services Parcel Tax Rates Amendment Bylaw No. 1567.02, 2011"
be introduced and read three times.
CARRIED
MOVED Director Lefebvre,
SECONDED Director Bestwick, that "Water
Services Parcel Tax Rates Amendment Bylaw No. 1567.02, 2011" be adopted.
CARRIED
MOVED Director Lefebvre,
SECONDED Director Bestwick, that "Sewer
Services Parcel Tax Rates Amendment Bylaw No. 1568.02 2011" be introduced
and read three times.
CARRIED
MOVED Director Lefebvre,
SECONDED Director Bestwick, that "Sewer
Services Parcel Tax Rates Amendment Bylaw No. 1568.02, 2011" be adopted.
CARRIED
MOVED Director Lefebvre,
SECONDED Director Bestwick, that "Fire
Protection Services Parcel Tax Rates Amendment Bylaw No. 1569.02, 2011" be
introduced and read three times.
CARRIED
MOVED Director Lefebvre,
SECONDED Director Bestwick, that "Fire
Protection Services Parcel Tax Rates Amendment Bylaw No. 1569.02, 2011 be
adopted.
CARRIED
MOVED Director Lefebvre,
SECONDED Director Bestwick, that "Driftwood
Water Supply Service Area Parcel Tax Rate Amendment Bylaw No. 1336.08,
2011" be introduced and read three times.
CARRIED
MOVED Director Lefebvre,
SECONDED Director Bestwick, that "Driftwood
Water Supply Service Area Parcel Tax Rate Amendment Bylaw No. 1336.08,
2011" be adopted.
CARRIED
MOVED Director Lefebvre,
SECONDED Director Bestwick, that “Barclay
Crescent Sewer Service Area Parcel Tax Rate Amendment Bylaw No. 1483.05,
2011" be introduced and read three times.
CARRIED
MOVED Director Lefebvre,
SECONDED Director Bestwick, that "Barclay
Crescent Sewer Service Area Parcel Tax Rate Amendment Bylaw No. 1483.05,
2011" be adopted.
CARRIED
MOVED Director Lefebvre,
SECONDED Director Bestwick, that
"Crime Prevention and Community Justice Support Service Parcel Tax Rates Amendment
Bylaw No. l525.03, 2011" be introduced and read three times.
CARRIED
MOVED Director Lefebvre,
SECONDED Director Bestwick, that
"Crime Prevention and Community Justice Support Service Parcel Tax Rates Amendment
Bylaw No 1525.03, 2011" be adopted.
CARRIED
Bylaw No. 1631 - 2011 to 2015 Financial
Plan.
MOVED Director Holme,
SECONDED Director Johnstone, that “2011 to
2015 Financial Plan Bylaw No. 1631, 2011" be introduced and read
three times.
CARRIED
MOVED Director Holme, SECONDED Director Johnstone,
that "2011 to 2015 Financial Plan Bylaw
No. 1631, 2011'' be adopted.
CARRIED
Coastal
Community Network - Request for Membership Dues.
MOVED Director Johnstone,
SECONDED Director Burnett, that correspondence be sent to the
Coastal Community Network advising them that the Regional District of Nanaimo
declines to be a member at this time.
CARRIED
REGIONAL AND COMMUNITY
UTILITIES
WATER
Bylaws No.
867.05 & 1049.06 – Extend the Boundaries of the Nanoose Bay Peninsula &
Bulk Water Supply Services to Include an Area ‘E’ Property (2834 Northwest Bay
Road).
MOVED Director Holme,
SECONDED Director Ruttan, that "Nanoose Bay Peninsula Water
Service Area Amendment Bylaw No. 867.05, 2011" be introduced and read
three times.
CARRIED
MOVED Director Holme,
SECONDED Director Ruttan, that "Nanoose Bay Bulk Water
Supply Local Service Area Amendment Bylaw No. 1049.06, 2011" be introduced
and read three times.
CARRIED
TRANSPORTATION AND SOLID WASTE SERVICES
SOLID WASTE
Regional
Landfill Service - Refuse Compactor Tender Award.
MOVED Director Holdom,
SECONDED Director Bartram, that Finning be awarded the supply of a
CAT 826H steel wheeled refuse compactor for a purchase price of $620,467 and guaranteed buyback of
$293,000 and that the General Manager, Financial and Information Services be
authorized to execute a four year lease to finance this purchase.
CARRIED
Bylaw No. 1591.01 – Amends the Solid Waste &
Recycling Collection Service Rates & Regulations Bylaw.
MOVED Director Bartram,
SECONDED Director Lefebvre, that
"Solid Waste and Recycling Collection Service Rates and Regulations
Amendment Bylaw No. 1591.01, 2011" be referred back to staff.
CARRIED
Waste Stream Management Licensing Application -
Cascades Recovery Inc. – City of Nanaimo (800 Maughan Road).
MOVED Director Burnett,
SECONDED Director Johnstone, that the Board
receive the report on the Waste Stream Management License application from
Cascades Recovery Inc. for information.
CARRIED
2010 Illegal
Dumping and Landfill Bans Enforcement Report.
MOVED Director Bartram,
SECONDED Director Young, that the Board receive the 2010 Illegal
Dumping Prevention Program and Landfill Bans report for information.
CARRIED
District
69 Recreation Commission.
MOVED
Director Bartram, SECONDED Director Lefebvre, that the minutes of the District 69
Recreation Commission meeting held February 17, 2011 be received for
information.
CARRIED
MOVED Director Bartram, SECONDED Director Lefebvre,
that the
following District 69 Recreation Youth Grants be approved:
Community Group Amount
Recommended
Arrowsmith
Community Enhancement Society (costumes) $ 255
Ballenas Dry Grad
(food & entertainment) $ 1,000
Coombs Hilliers
Recreation Community Organization $ 2,500
(outdoor court)
District 69 Minor Softball (equipment &
uniforms) $ 2,000
Errington War Memorial Hall Association
(drums & drum bags) $ 1,183
District 69 Family Resource Association
(programs) $ 1,700
Kwalikum Secondary School - Boxing Skills
Program $ 1,500
(equipment)
Kwalikum Secondary
School - Dry Grad (event expenses) $ 1,000
Oceanside Track
and Field Club (facility improvements) $ 3,500
CARRIED
MOVED Director Bartram, SECONDED Director Lefebvre,
that the
following District 69 Recreation Community Grants be approved:
Community Group Amount
Recommended
Errington Therapeutic Riding Association
(program expenses) $ 1,154
Lighthouse Recreation Commission (program
costs) $ 2,700
Parksville &
District Association for Community Living $ 1,030
(program
expenses)
Parksville Qualicum Community Foundation $ 1,500
(Venetian
Carnival)
Parksville Seniors Athletic Group (softball
equipment) $ 500
Qualicum and District Curling Club - 2011 BC
Masters $ 1,000
(event expenses)
Vancouver Island Opera (room rental &
advertising) $ 1,220
CARRIED
Regional
Hospital District Select Committee.
MOVED
Director Holme, SECONDED Director Johnstone, that the minutes of the Regional Hospital District Select Committee
meeting held February 22, 2011 be received for information.
CARRIED
Bylaw No. 152.
MOVED Director Lefebvre, SECONDED Director Kipp, that the 2011 annual budget be approved with the
following components:
Property tax requisition $ 1,154
Capital
grant allowance (from property taxes) $ 2,046,355
Special
project advances (Emergency Department) $2,600,000
CARRIED
MOVED Director Lefebvre, SECONDED Director Kipp, that “Nanaimo Regional Hospital District 2011 Annual Budget Bylaw No. 152,
2011” be introduced and read three times.
CARRIED
MOVED Director Lefebvre, SECONDED Director Kipp, that “Nanaimo Regional Hospital District 2011 Annual Budget Bylaw No. 152,
2011” be adopted.
CARRIED
Vancouver
Island Health Authority – 2011/2012 Capital Equipment & Project Lists.
MOVED Director Lefebvre, SECONDED Director Kipp, that the adjusted 2011/2012 capital equipment list
totaling $805,367 be approved, subject to clarification of item 6565 – imaging
software for Central Island Health Clinic ($78,769) and item 7485 – imaging
equipment/software Madrona Clinic ($43,399).
CARRIED
MOVED Director Lefebvre, SECONDED Director Kipp, that an amount of $1,366,602 be approved for
2011/2012 capital projects and that the proposed list totaling $1,530,758 be
amended and resubmitted to staff.
CARRIED
MOVED Director Lefebvre, SECONDED Director Kipp, that in light of requests for funding capital at
facilities that do not appear to be designated as hospitals, that staff obtain
clarification on the authority of the Regional Hospital District to fund
capital requests at these alternate facilities, including providing funding
that would provide equipment to private facilities in order to increase the use
of electronic transmission of health records.
CARRIED
Vancouver Island Regional Library, re Construction Financing for Nanaimo
North Library.
MOVED
Director Holdom, SECONDED Director Bartram, that this request to staff be referred
for a report on how to implement the borrowing authority that has been requested.
CARRIED
Mayor’s Task Force on
Homelessness
MOVED Director Bartram, SECONDED Director Lefebvre,
that Director Bartram be appointed to the Mayor’s Task Force on Homelessness
and that Director Stanhope be appointed as his alternate.
CARRIED
MOVED Director Holme, SECONDED Director Unger, that
this meeting adjourn to allow for an In Camera meeting.
CARRIED
TIME: 8:14 PM