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Request for Quotation

Recyclable Materials
Church Road Transfer Station

Introduction

The Regional District of Nanaimo (Regional District) is seeking quotations from qualified Proponents to provide bins for recyclable materials at the Church Road Transfer Station (CRTS) at 860 Church Road in Parksville; and to haul corrugated cardboard, newspaper, plastic and tin to a licensed recycling facility within the Regional District for a thirty-six (36) month period starting no later than February 1, 2017.

The CRTS produced 71 tonnes (1 tonne - 1000 kilograms) of recyclable materials (newspaper, tin and plastic) and 196 tonnes of corrugated cardboard in 12 months (Dec 2015-Nov 2016).

NOTE: Anyone downloading this request for quotation, is asked to send an email to [email protected] to ensure inclusion in any addenda that may arise

Specifications and General Scope

For the purposes of this quotation, corrugated cardboard is defined as recyclable waste from homes and businesses including, but not limited to, containers or materials used in containers consisting of three or more layers of kraft paper material. Recyclable materials are defined as newsprint, mixed waste paper, magazines, metal food or beverage containers, aluminum foil, HDPE and LDPE plastic containers.

The successful Proponent will be entirely responsible to carry out all work to haul and return bins for recyclable materials for the CRTS including supply of all equipment, materials, supplies, labour and supervision necessary to complete the work, including but not limited to transportation of material from the sites, sufficient Workers Compensation coverage for non-Regional District staff etc.

The successful Proponent must remove the recyclable material bins from the CRTS as required by the Regional District.

The successful Proponent must provide a sufficient number of 40 cubic yard bins for corrugated cardboard to ensure that there is always at least one bin available with sufficient space to allow CRTS customers to drop off corrugated cardboard. The CRTS requires a recycling bin for tin and plastics and a lidded 20 cubic yard bin for newsprint to be hauled and directly returned to the CRTS.

Loads leaving the CRTS site will be weighed on the CRTS scales.

Quotations will be entered into the space provided herein under the heading "Quotation Schedule/Form", attached as Appendix "A". Proponents shall issue one Quotation Schedule/Form for each year (see attached).

Submission

Responses should be clearly marked "RDN Church Road Transfer Station Recyclable Materials Hauling Quote" and will be received before 15:00 on January 10, 2017 by hand or courier only at:
Regional District of Nanaimo
Regional Landfill
1105 Cedar Road
Nanaimo, B.C. V9X 1K9
Faxed and emailed responses will not be accepted.

Responses may be withdrawn before the deadline upon written notice to the Superintendent Scale and Transfer Service, or designate at 1105 Cedar Road or at fax number (250) 722 9437.

Responses may be replaced by alternative responses providing written notice (facsimiles of notice will be accepted) to the Superintendent Scale and Transfer Service, or designate at least twenty-four (24) hours before the deadline for closing noted herein.

Scope of Work

The Proponent will provide the following:

Overall management and administration of hauling of recyclable materials from the CRTS to a licensed recycling facility within the Regional District. Management must include the provision of competent management and administrative staff, appropriate liability insurance and bonding fee, permits, financing and other functions related to the administration of this contract.

To handle the Church Road Transfer Station recyclable materials the following bins are required: two 40 yard bins for corrugated cardboard; a 20 yard lidded bin for newsprint; and a recycling bin for tin and plastic.

Proponents are expected to be responsible for any specific requirements that are associated with their proposed beneficial use, as specified in the regulation.

General

Further information regarding the specifications in this quote may be obtained from:
Maggie Warren
Regional District of Nanaimo
Superintendent Scale & Transfer Service
Email: [email protected]
Phone: (250) 722-2044 ext. 3225
Proponents that are not familiar with the site and material are encouraged to visit the site. Site visits can be arranged by contacting Maggie Warren at the above noted email or telephone number.