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Request for Proposals

On-Call Electrical Maintenance and Repair for Wastewater Services

The Wastewater Services department of the Regional District of Nanaimo (RDN) operates four wastewater treatment plants: the Greater Nanaimo Pollution Control Centre (GNPCC), the French Creek Pollution Control Centre (FCPCC), the Nanoose Bay Pollution Control Centre (NBPCC), and the Duke Point Pollution Control Centre (DPPCC).

The scope of Work includes the provision of electrical maintenance and support services on an "as needed and as requested" basis to support Wastewater Services' operations at the sole discretion of the Instrumentation Technician, Chief Operators, or designate for individual projects under $5,000. Individual projects or additional work between $5,000 and $20,000 will require a quotation and the quotation will be reviewed by the Instrumentation Technician and/or Chief Operator and only if accepted by the Instrumentation Technician and/or Chief Operator will the Contractor proceed. Individual projects in excess of $20,000 will be tendered separately. The Regional District would be under no obligation to pay for Work done without prior approval and may at its sole option request alternate quotations.

In 2017, the total amount spent by the RDN Wastewater Services department on electrical maintenance and repair services was approximately $140,000 (including labour and equipment costs)

Only qualified Electrical Journeyman personnel will be permitted to service Regional District facilities except if the work requires, an Electrical Apprentice can work in Regional District facilities under direct supervision of an Electrical Journeyman.

The type of Work required will include, but is not limited to, repair, replacement and maintenance of electrical components.

The Services will include, but is not limited to:

  • Electrical conduit and wiring;
  • Lighting systems and lighting control systems;
  • Receptacles, switches, data and telephone wall jacks;
  • Emergency lighting equipment, fire alarm systems;
  • Power and conduit to other system such as HVAC systems, generators, UPS's or equipment;
  • Data and telephone cabling (AMP Data Certified Cat5e and Cat6);
  • Conduit systems for communication and other electronic systems;
  • Pumps, motors, MCC panels, electrical breakers;
  • Low voltage wiring for DDC;
  • Air controls;
  • Generator systems;
  • Pump Controls;
  • SCADA System;
  • VFD Drives:
  • Soft Starts:
  • Fire Alarm Systems: Class A, B and addressable;
  • Heat trace systems;
  • Sewer Pumps;
  • Security alarm systems, as required; and
  • Install and commissioning new wiring for upgrades and improvements, as required.
  • Liaison with Engineering Consultants re: Boiler Controls, Cogeneration System, Centrifuge Controls.

The contractor is expected to be available to respond twenty four (24) hours per day, seven (7) days per week, 365 days per year, as determined by the nature of a given situation and/or emergency.

If awarded, the term of the Contract will by approximately 3 years that is anticipated to commence on June 1, 2018 and expire May 31, 2021 unless terminated, cancelled or extended. The term of the Contract may be extended or renewed upon mutual agreement for 1 additional 2 year term subject to satisfactory service performance review(s) and approval by the RDN Board. The Regional District shall not incur any liability, should it choose not to exercise its exclusive option to renew the Contract.

Firm pricing is required for the initial 3 year Contract term. The term of the Contract may be extended or renewed based upon mutual agreement for 1 additional 2 year term subject to satisfactory service performance review(s) and price negotiations.

Full Printable RFP:

Closing Date and Time:
4 complete hard copies plus 1 electronic (CD or USB) copy prepared in .pdf format
of each Response must be received before 2:00 pm April 11, 2018

Closing Location:
Regional District of Nanaimo
Main Reception – Second Floor
Second Floor
6300 Hammond Bay Road
Nanaimo, BC V9T 6N2
Attention: Regional and Community Utilities

Attention:
Ian Lundman
Operations Superintendent
Regional District of Nanaimo – Wastewater Services
[email protected]