Regional Services Review 2000
Regional Services Review
Agreement-in-Principle Recommendations
December 12, 2000
Regional Services Review Background
- A Board Workshop was held in September to discuss the findings of the Regional Services Review Report
- Following this meeting, the D68 Directors met to attempt to resolve timing issues re Southern Community Recreation Agreement
- The Steering Committee was directed to bring forward a recommendation to the full Board based upon the principles agreed to at the Workshop
- The option being presented for Board consideration has been unanimously agreed to by the Steering Committee as the preferred option that best meets the workshop principles
Regional Services Review Principles
September Board Workshop
There was consensus that:
- If we choose to do nothing and we continue with the current status, it will result in greater conflict in the future
- The outcomes to be achieved from working collectively are significantly more beneficial than continuing with the current status
Regional Services Review Principles
September Board Workshop
Regional Service Principles:
- Commitment to usage as a primary measure, where applicable
- Commitment to gather data over the course of 2001 for implementation in 2002, & use existing statistics in the first year, with a commitment to update every 3 years
- Commitment to phase in large increases over multiple years
- Commitment to undertake appropriate public consultation and review processes
- Commitment to address five key services as a package (Economic Development excluded)
Agreement-in-Principle Recommendations
Governance Principles
Decision Making:
- Where a regional function exists or is created by bylaw, all participants will have full voting rights in accordance with the Local Govt Act
- Where a regional function does not exist and a function is provided through a service agreement, participants receiving service through the service agreement will have input through an advisory body (i.e., Recreation Commission, Advisory Committee, etc.)
- Where there are new participants included in a function, existing plans and assumptions will be reviewed and re-established within one year
Agreement-in-Principle Recommendations
Governance Principles
Cost Sharing:
- Where a regional function exists or is created by bylaw, all participants will cost share fully in a function, including debt, capital and operating costs
- Where a regional function does not exist and a function is provided through a service agreement, participants receiving service through the service agreement will only cost share in the operating costs of the function
- New sports fields and recreation facilities will be added to service agreements based on survey data which demonstrates the sport field or recreation facility's broad regional use (e.g., > 10%)
Agreement-in-Principle Recommendations
Cost Sharing Philosophy
- Transit Function: Usage - Service Kilometres & Service Hours
- Septage Treatment: $0.12 per gallon in 2001 & $0.16 per gallon in 2002
- Community Parks: Usage
- Southern Recreation: Usage (Without Pool Debt Included)
- Regional Parks: $300,000 Electoral Area Contribution on Acquisition/Major Capital: Population/Assessment Municipal/Electoral Area Contribution on Operating: Population
Legislative & Governance Implications
Transit
- Existing Regional Function
- Amend D68 and D69 transit function bylaws to change the cost allocation formula to Service Kilometres & Service Hours
- Governance and voting remains separate between D68 & D69
Cost Implications
Transit
Legislative & Governance Implications
Septage
- Existing Regional Function
- Amend Southern and Northern Community Sewer Bylaws to establish a new cost allocation formula for areas not connected to the treatment plants based upon a $0.12 user charge in 2001 and $0.16 user charge in 2002
- Governance and voting remains separate between D68 & D69
- Eliminate Fairwinds Sewer LSA from the Northern Community Sewer Benefiting Area
Cost Implications
Septage
Legislative & Governance Implications
Community Parks (Sports Fields) - D68
- Service Contract to Existing Municipal Function
- Amend Southern Community Recreation Function Bylaw to allow for an increased requisition for D68 sports fields
- Amend Southern Community Recreation Function Bylaw to include Electoral Area B in the function
- Amend recreation service agreement with City of Nanaimo to recognize a contribution to City sports fields function
- Advisory role for Electoral Area A, B, C, & D representatives on City of Nanaimo Recreation Commission
- (see also Southern Community Rec Function)
Cost Implications
Community Parks (Sports Fields) - D68
Legislative & Governance Implications
Community Parks (Sports Fields) - D69
- Service Contract to Existing Municipal Function
- Amend D69 Recreation Function Bylaw to allow for a requisition to contribute to municipal sports fields
- Create two separate service agreements between City of Parksville, Town of Qualicum Beach & Regional District
- Establish advisory committee for Electoral Area E, F, G, & H representatives to provide input on field standards and annual budget
Cost Implications
Community Parks (Sports Fields) - D69
Legislative & Governance Implications
Southern Community Recreation
- Service Contract to Existing Municipal Function
- Amend Southern Community Recreation Function Bylaw to create a revised formula for contribution to recreation facilities based on usage
- Amend Southern Community Recreation Function Bylaw to include Electoral Area B in the function
- Amend service agreement with City of Nanaimo to recognize new contribution level based on usage & requirement for regular surveys
- Advisory role for Electoral Area A, B, C, & D representatives on City of Nanaimo Recreation Commission
Cost Implications
Southern Community Recreation
Legislative & Governance Implications
Regional Parks & Trails
- Service contract to Existing Electoral Area function
- Create three separate service agreements with City of Nanaimo, City of Parksville & Town of Qualicum Beach
- Include in service agreements a contribution from municipalities to the operating budget on the basis of population
- Amend Regional Parks Bylaw to create revised formulas for contribution to acquisition & major capital on basis of population/assessment & to operation on basis of population
- Establish advisory committee for municipalities to provide input on park acquisition and annual budget
- Commitment to raise Regional Parks contribution over the next three years
Cost Implications
Regional Parks & Trails
Agreement-in-Principle Recommendations
Overall Service Cost Impact - D68
*The tax requisition impact to Electoral Area 'B' is shown after a reallocation of $55,000 from the Gabriola Recreation Function to the Regional Service Review Recreation Function.
Agreement-in-Principle Recommendations
Overall Service Cost Impact - D69
